Project Coordinator 3

Overview: Protecting U.
S.
residents and visitors is among our nation’s highest priorities.
As adversaries gain access to sophisticated technologies and materials, the threats grow more dynamic and complex—from cyber and nuclear to chemical and biological weapons of mass effect and other forms of terrorism.
The PNNL national security mission employs our researchers, tools, and technologies to play a key role in advancing the ability to identify and secure nuclear materials, detect weapons of mass effect, manage nonproliferation treaties, secure our nation's borders, and protect critical infrastructures.
PNNL’s scientific discovery and capabilities—rooted in innovative theory, methods, algorithms, and tools—are enabling stronger, more resilient technologies and systems to safeguard national security.
Coupled with decades of radiological and nuclear materials expertise, advanced computing and threat analysis capabilities, and a broad fundamental science base, we are identifying and countering emerging threats that have significant impact at home and around the globe.
Rockstar Rewards: Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support.
Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan.
Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
* Research Associates excluded.
**Once eligibility requirements are met.
Click Here For Rockstar Rewards Responsibilities: Assists in daily coordination of project(s) including preparing and maintaining project plans, budgets, and staffing requirements.
Tracks progress and identifies/resolves obstacles.
Communicates to internal and external clients.
Prepares purchase requisitions (PRs) and tracks procurements and service contracts throughout lifecycle.
Supports business office in setting up financial structures, work breakdown structures, and maintains financial integrity.
Has knowledge of a wide-range of PNNL business systems.
May perform some administrative tasks such and arranging meetings, developing agendas and preparing progress reports.
Provides “cradle-to-grave” (proposal to closeout) business management coordination of projects, including developing proposal materials and cost estimates, preparing and maintaining project plans, creating and maintaining financial tools such as budget and labor reports, coordinating budget management, identifying potential issues impacting project execution, performing integrated change control as needed and project closeout, and serving as a resource to the project manager and project team regarding all phases of project lifecycle.
Maintains project documentation and drafts updates with limited guidance from the project manager.
Tracks progress and identifies/resolves obstacles.
Communicates to internal and external clients.
Prepares purchase requisitions (PRs), drafts statements of work, tracks procurements and service contracts throughout lifecycle and serves as a Technical Oversight Representative (TOR).
Develops project financial structures, work breakdown structures, and maintains financial integrity of the budget.
Has knowledge of a wide range of PNNL business systems and understands project management standards.
Performs job scope with limited mentoring and has the ability to mentor early career Project Coordinators and Administrative Coordinators.
May also coordinate and assist with management of overhead and internal investment funding.
The position requires flexibility in order to balance competing priorities on multiple projects and resolve issues in a timely manner.
The person in this position will be expected to identify potential budget and project management problems and recommend solutions; demonstrate sound judgement in taking appropriate actions and solving issues (seeking guidance from mentors or senior Project Coordinators as needed); identify areas for continuous improvements, and work with others to develop solutions.
The position may also work on projects that have significant quality assurance requirements.
This position will be expected to work with non-sensitive, sensitive, and classified information as appropriate for individual projects.
The person in this position must recognize and accept that they will be working in technical areas associated with topics related to the National Security of the United States.
Specific responsibilities include: Preparing weekly and monthly financial status reports, participating in project team meetings, and tracking project labor for a variety of nuclear-related projects.
Supporting proposals for new projects, including preparing cost sheets in the Proposal Pricing System (PPS) and additional financial forms.
Incumbent will also assist with coordination and tracking of larger proposal efforts, as needed.
Assisting project managers and senior Project Coordinators with updates to statements of work, EPRs, preparing cost sheets and WALS entries to accept new funding.
Coordinating with the Sector and NSD Business Office to monitor incoming funding and responding to requests for funding information.
Developing and maintaining project SharePoint sites when requested.
Serving as the Technical Oversight Representative (TOR) for service and goods procurements subcontracts, including accrual input entries as needed.
Developing basic tracking tools and financial reports for new projects.
Developing project spend plans and reporting cost variances.
Developing draft input for monthly project reports and project management plans.
Acting as Records Custodian for projects, serving as a resource on records requirements, and ensuring records are complete and uploaded into eRecords on a timely basis.
Working with senior project staff to update and maintain task documentation such as quality assurance procedures, software quality assurance plans and security plans.
Preparing basic cost estimates using Cost Estimator.
Assigning project budgets and managing WBS structures within the Project Portfolio Management (PPM) system.
Providing support to NNSA projects in the Nuclear Stockpile Partnership (NSP) Sector.
Providing mentoring and training to early career Project Coordinators and Administrative Coordinators.
Approving for P-card Reconciliations, ATRs, and Expense Reports as delegated by the Group Leader.
Assisting with submittal of project deliverables to Clients as needed.
Coordinating and tracking corrective actions to completion and closeout.
Qualifications: Minimum Qualifications: BS/BA and 5 years of relevant experience -OR- MS/MA or higher and 3 years of relevant experience -OR- AA and 14 years of relevant experience -OR- HS/GED and 16 years of relevant experience Preferred Qualifications: Knowledge of Battelle, PNNL, and DOE project management, proposal and financial policies, procedures, resources, and organizational structures Experience with internal PNNL financial software programs (such as EPR, PMR, PPM, WALS, etc.
) Demonstrated intermediate to advanced Microsoft Word and Microsoft Excel skills Strong oral and written communication skills Experience with procurement activities Hazardous Working Conditions/Environment: Not applicable.
Additional Information: This position requires the ability to obtain and maintain a federal security clearance.
Requirements: U.
S.
Citizenship Background Investigation: Applicants selected will be subject to a Federal background investigation and must meet eligibility requirements for access to classified matter in accordance with 10 CFR 710, Appendix B.
Drug Testing: All Security Clearance positions are Testing Designated Positions, which means that the candidate selected is subject to pre-employment and random drug testing.
In addition, applicants must be able to demonstrate non-use of illegal drugs, including marijuana, for the 12 consecutive months preceding completion of the requisite Questionnaire for National Security Positions (QNSP).
Note: Applicants will be considered ineligible for security clearance processing by the U.
S.
Department of Energy until non-use of illegal drugs, including marijuana, for 12 months can be demonstrated.
Testing Designated Position (TDP): This position is a Testing Designated Position (TDP).
The candidate selected for this position will be subject to pre-employment and random drug testing for illegal drugs, including marijuana, consistent with the Controlled Substances Act and the PNNL Workplace Substance Abuse Program.
About PNNL: Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage.
Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.
S.
Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options.
PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living.
The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity: Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer.
In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment.
If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.
gov.
Drug Free Workplace: PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment.
PNNL complies with federal law regarding illegal drug use.
Under federal law, marijuana remains an illegal drug.
If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
HSPD-12 PIV Credential Requirement: In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.
1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential.
To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation.
This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year.
This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.