Whatsapp
Posted : Tuesday, August 13, 2024 11:43 AM
Columbia Ability Alliance, formerly Columbia Industries, has been a beacon of hope for over six decades, empowering individuals with unique abilities and other barriers to achieve personal success.
Our story is one of evolution, perseverance, and a deep commitment to unlocking potential and transforming lives.
Join our team today to create a more inclusive community! SUMMARY The Front Office Administrative Assistant (CAA) plays a crucial role in the smooth operation of the Columbia Ability Alliance by performing a variety of administrative and clerical tasks.
This position serves as the first point of contact for our agency, requiring a friendly, professional demeanor, and the ability to effectively communicate with visitors, clients, and team members.
The successful candidate will be responsible for providing receptionist functions, coordinating board meetings, taking meeting minutes, and supporting the administration with other necessary tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES Serve as the first point of contact for the Columbia Ability Alliance, greeting visitors, answering phone calls, and directing inquiries to the appropriate staff members.
Coordinate and schedule board and committee meetings, including preparation of meeting materials, room setup, and catering arrangements as needed.
Take accurate and detailed minutes during board and committee meetings and distribute them in a timely manner.
Assist in the maintenance of agency records, including filing, data entry, and document preparation.
Support staff with the preparation of correspondence, reports, and presentations.
Manage incoming and outgoing mail and email communications.
Assist in organizing agency events, workshops, and trainings.
Maintain office supply inventory and order supplies as needed.
Perform other administrative duties as assigned to support the efficient operation of the agency.
SUPERVISORY RESPONSIBILITIES – none QUALIFICATIONS High school diploma or equivalent; associate degree in business administration or related field preferred.
At least 1-2 years of experience in an administrative role, preferably in a non-profit or social services setting.
Excellent communication skills, both verbal and written, with the ability to interact courteously and effectively with a diverse range of people.
Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
Detail-oriented with a high level of accuracy in tasks such as document preparation and data entry.
Ability to maintain confidentiality and exercise discretion in handling sensitive information.
A commitment to the values and mission of the Columbia Ability Alliance and a passion for making a difference in the community.
OTHER QUALIFICATIONS Must be able to pass a criminal background check and drug/alcohol screening.
LANGUAGE SKILLS Speak, read, and write English.
Ability to also speak, read and write Spanish preferred.
REASONING ABILITY Ability to define problems, collect data, establish facts, and draw conclusions.
OTHER SKILLS AND ABILITIES Mental factors - short-term and long-term memory; abstract thinking and occasional excessive stress.
CERTIFICATES, LICENSES, REGISTRATIONS Valid Washington State Drivers' License and proof of automobile insurance.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
2/3 time sitting, standing, and walking.
Talk or hear over 2/3 of time.
Under 1/3 of time kneeling.
Close vision (clear vision at 20 inches or less).
Distance vision (clear vision at 20 feet or more).
Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).
Occasional lifting/carrying less than 25 lbs.
Fine finger movement: both hands required and some computer usage.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Outdoor weather conditions under 1/3 of time.
In office or kitchen environment 1/3-2/3 of the time and occasionally works alone.
Moderate-loud noise 1/3-2/3 of time (i.
e.
business office with computers, printers and facsimile machines; and light traffic etc.
).
Our story is one of evolution, perseverance, and a deep commitment to unlocking potential and transforming lives.
Join our team today to create a more inclusive community! SUMMARY The Front Office Administrative Assistant (CAA) plays a crucial role in the smooth operation of the Columbia Ability Alliance by performing a variety of administrative and clerical tasks.
This position serves as the first point of contact for our agency, requiring a friendly, professional demeanor, and the ability to effectively communicate with visitors, clients, and team members.
The successful candidate will be responsible for providing receptionist functions, coordinating board meetings, taking meeting minutes, and supporting the administration with other necessary tasks.
ESSENTIAL DUTIES AND RESPONSIBILITIES Serve as the first point of contact for the Columbia Ability Alliance, greeting visitors, answering phone calls, and directing inquiries to the appropriate staff members.
Coordinate and schedule board and committee meetings, including preparation of meeting materials, room setup, and catering arrangements as needed.
Take accurate and detailed minutes during board and committee meetings and distribute them in a timely manner.
Assist in the maintenance of agency records, including filing, data entry, and document preparation.
Support staff with the preparation of correspondence, reports, and presentations.
Manage incoming and outgoing mail and email communications.
Assist in organizing agency events, workshops, and trainings.
Maintain office supply inventory and order supplies as needed.
Perform other administrative duties as assigned to support the efficient operation of the agency.
SUPERVISORY RESPONSIBILITIES – none QUALIFICATIONS High school diploma or equivalent; associate degree in business administration or related field preferred.
At least 1-2 years of experience in an administrative role, preferably in a non-profit or social services setting.
Excellent communication skills, both verbal and written, with the ability to interact courteously and effectively with a diverse range of people.
Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
Detail-oriented with a high level of accuracy in tasks such as document preparation and data entry.
Ability to maintain confidentiality and exercise discretion in handling sensitive information.
A commitment to the values and mission of the Columbia Ability Alliance and a passion for making a difference in the community.
OTHER QUALIFICATIONS Must be able to pass a criminal background check and drug/alcohol screening.
LANGUAGE SKILLS Speak, read, and write English.
Ability to also speak, read and write Spanish preferred.
REASONING ABILITY Ability to define problems, collect data, establish facts, and draw conclusions.
OTHER SKILLS AND ABILITIES Mental factors - short-term and long-term memory; abstract thinking and occasional excessive stress.
CERTIFICATES, LICENSES, REGISTRATIONS Valid Washington State Drivers' License and proof of automobile insurance.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
2/3 time sitting, standing, and walking.
Talk or hear over 2/3 of time.
Under 1/3 of time kneeling.
Close vision (clear vision at 20 inches or less).
Distance vision (clear vision at 20 feet or more).
Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).
Occasional lifting/carrying less than 25 lbs.
Fine finger movement: both hands required and some computer usage.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
Outdoor weather conditions under 1/3 of time.
In office or kitchen environment 1/3-2/3 of the time and occasionally works alone.
Moderate-loud noise 1/3-2/3 of time (i.
e.
business office with computers, printers and facsimile machines; and light traffic etc.
).
• Phone : NA
• Location : Kennewick, WA
• Post ID: 9139305518
