Accounting Specialist

JOB Ben Franklin Transit has been providing transportation services to Benton and Franklin counties for over 30 years.
Over these years our services have grown to ensure our community members have safe and reliable transportation services.
Employees at Ben Franklin Transit enjoy working in our spacious office environment and collaborating with their colleagues and superiors in person.
Our company culture and values include customer service, collaboration, diversity, fiscal accountability, innovation, sustainability, and safety.
Employees and representatives of BFT are expected to uphold our values and mission.
We also provide all employees the following: Total Compensation Package Generous paid holidays, vacation time, and sick time accrual.
Public employees Medical, Dental and vision benefits through PEBB (Public Employees Benefits Board).
Access to the PERS (Public Employees Retirement System), which includes a pension which includes employer matchAccess to an HSA savings accountEmployer paid HRA health savings account.
Tuition reimbursementWellness program with monthly participation rewards.
NATURE OF POSITIONThe accounting specialist is responsible for processing a high volume of invoices, verifying expenses, reconciling discrepancies, and ensuring the timely and accurate payment of bills.
This role involves maintaining records in multiple email boxes, interacting with vendors, and collaborating with other departments to support the financial operations of the organization.
EXAMPLE OF DUTIES Receive and review invoices from vendors, ensuring accuracy and compliance with company policies.
Code and categorize invoices based on expense types and general ledger accounts.
Enter invoice data into the accounting system for payment processing.
Verify the authenticity and accuracy of invoices and resolve any discrepancies.
Obtain necessary approvals from department heads or managers for invoice payment.
Prepare and schedule payments, which may include checks, electronic transfers, or ach payments.
Ensure payments are made on time to avoid late fees and maintain positive vendor relationships.
Communicate with vendors regarding invoice-related inquiries, discrepancies, or payment issues.
Performs day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.
Process and reconcile credit card transactions and statements, including travel.
Address vendor inquiries and maintain a professional and courteous relationship.
Maintain accurate and organized records of all accounts payable transactions.
Reconcile accounts payable sub-ledger to the general ledger on a regular basis.
Assist in the month-end closing process by preparing reports and reconciling accounts payable balances.
Process and reconcile employee expense reports, ensuring compliance with company policies.
Ensure compliance with company policies and relevant accounting regulations.
Assist in preparing financial reports related to accounts payable.
Processing and submitting form 1099 to eligible vendors at year-end.
Prepares petty cash entries.
Identify and recommend process improvements in accounts payable procedures to enhance efficiency and accuracy.
Work with and maintain confidential information.
Demonstrate regular and punctual attendance.
Other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIESUnderstanding basic accounting concepts, such as debits and credits, accruals, and the financial statement impact of accounts payable.
Knowledge of relevant financial regulations, tax codes, and compliance requirements related to accounts payable, including 1099 reporting.
Familiarity with different types of invoices (e.
g.
, purchase orders, recurring invoices, expense reports) and the ability to process them accurately.
Understanding of vendor relationships, payment terms, and negotiation skills to optimize payment schedules.
Knowledge of expense reconciliation processes to ensure accuracy in financial records.
Accurate and efficient data entry skills to input invoice details, amounts, and payment information into accounting systems.
Learn new technologies, policies, procedures, and guidelines established by professional organizations and/or governing agencies.
Utilize office equipment and other relevant technology (software and systems) to meet business needs.
Understand, follow, and communicate clearly and concisely, both orally and in writing.
Work as a team member and independently; effectively apply organizational and time management skills; meet deadlines and comply with Agency policies.
Exercise sound judgment in making decisions.
Focus on tasks and recall details; handle frequent interruptions.
SUPPLEMENTAL INFORMATION OTHER CHARACTERISTICSCollaboration: Shares time and knowledge with others; adjusts priorities as circumstances dictate; follows through on commitments, accepts responsibility for actions, resolves interpersonal conflicts constructively.
Diversity: Demonstrates an awareness and respect of cultural and individual values.
Treats all people with dignity, courtesy, and respect.
Fiscal Accountability: Actively contributes to the productivity of the agency; demonstrates good stewardship of company time and resources; displays high standards of ethical conduct.
Customer Service: Anticipates the needs of internal and external customers; delivers quality work products and services within expected timeframes.
Considers and responds appropriately to people in various situations.
Innovation: Considers new approaches to situations; encourages ideas and improvements.
Sustainability: Actively encourages environmental benefits and the conservation of natural resources.
Safety: Adheres to safety related laws, regulations, standards, and practices; performs work in a safe manner; encourages and supports others to be safe while at work.
BFT IS AN EEO EMPLOYER