Business Office Assistant

*Position Summary* The Business Office Assistant is responsible for providing support to the Bookkeeper, in the preparation of reports, personnel duties, financial coding, and general administrative and office duties.
The Business Office Assistant also provides administrative support to other departments through the Executive Director.
Every staff member must contribute to a safe working environment and work as a collaborative team member.
All BFHS staff members contribute to the stewardship of the organization’s mission and are expected to stay current on and understand issues related to animal welfare and BFHS programs.
DUTIES AND RESPONSIBILITIES *This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Employees will be required to follow any other job related duties required by their leadership team.
This document does not create an employment contract implied or otherwise, other than an “at-will” relationship.
* § Assist the Bookkeeper with processing incoming and outgoing mail and packages, including daily office mail, internal and special member mailings, membership acknowledgements (when help needed).
§ Assist the Bookkeeper with processing daily sheets and deposits; work with FM to ensure accuracy with accounting and membership codes.
§ Coding BFHS expenses.
§ Responsible for placing all ordering of supplies for entire shelter.
§ Tracking purchases and accounting for delivery of products.
§ Maintain confidentiality and highest degree of integrity with respect to every transaction.
§ Attend staff meetings and trainings as scheduled.
On daily basis, read communication emails.
§ Reliably and accurately complete work by following up on requests, checking work for errors, completing requests on or before deadlines and assuming responsibility for successes and errors.
§ Post Spay/Neuter Entries, Updates, & Uploads.
§ Cover Animal Care/Front Desk as needed.
§ In-Kind Donation Pricing & Entry into Database.
§ Adhere to all BFHS safety, training, handling and transportation protocols in order to ensure that the Shelter environment is safe for animals, the public, volunteers and other employees.
§ Maintain a clean and orderly work area.
Restock materials regularly.
§ Wear required clothing, identification and safety garments/equipment as defined by BFHS policies and procedures.
Carry phone/radio per department policy.
§ Perform any other duty as request by management.
*WORK CONTACTS* * Interaction with BFHS staff members, volunteers, donors and a diverse cross section of the general public is constant.
Occasional contact with Animal Control organizations, breed rescue groups, veterinarians and other animal-related organizations.
Contact and communication is carried out through face to face, radio, telephone and electronic interactions.
Communication must be clear, understandable, professional and respectful in all circumstances.
*SUPERVISORY RESPONSIBILITY* * None WORKING CONDITIONS § Work is performed in an office setting with exposure to various loud noises and often includes uncontrolled barking and other animal vocalizations.
§ Holiday, weekend and evening work may be required.
§ Animal contacts and related injuries may occur.
Must be comfortable being around dogs and cats on a daily basis.
May occasionally be exposed to sick, injured or deceased pets.
§ Work can be physically and/or emotional demanding.
§ Animal waste related contact, smells and visual exposure is prevalent.
*PHYSICAL REQUIREMENTS* * Prolonged sitting, and/or stooping may occur.
* Occasional driving on public roadways in varying weather and traffic conditions.
*EDUCATION, TRAINING and COMPETENCIES* *Minimum Requirements* * Initial and continued employment is conditional upon the successful inspection of a criminal background check.
This position is subject to pre-placement drug screening.
* High school graduate or GED equivalent.
* 1-3 year(s) related work experience in business office administration preferred.
* Excellent verbal and written communication skills.
* Able to communicate with a diverse population in a consistently informative, welcoming, respectful and professional manner.
* Able to maintain a professional and neat appearance at all times.
* Able to solve problems in a constructive and positive manner.
* Exercises sound judgment during all interactions with the public, staff and volunteers.
* Basic working knowledge of computer hardware and software programs.
* Able to work weekends, evenings and holidays as requested.
§ Maintain a valid Oregon or Washington Driver’s License and provide proof of auto insurance.
Job Type: Part-time Pay: From $18.
00 per hour Benefits: * Employee discount * Paid time off * Professional development assistance Schedule: * 4 hour shift * 8 hour shift * Monday to Friday Work Location: In person