Senior Administrative Coordinator

Overview: This position provides primary and comprehensive senior level administrative support in the Earth Systems Science Division (ESSD) to support senior management with efficiently anticipating, prioritizing, and implementing of organizational missions, commitments and procedures.
Candidates will be evaluated for fit in all open ESSD Administrator Level-3.
5 positions.
This position is accountable to the Risk and Environmental Assessment Group Leader, and will provide a full range of administrative, project/programmatic support, and general office duties of a responsible and confidential nature.
This position will maintain effective working relationships with administrative counterparts across PNNL and within the Energy and Environment Directorate (EED).
The candidate should demonstrate a strong sense of servant leadership, commitment, and teamwork to scientific/technical excellence and organizational management.
Rockstar Rewards: Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support.
Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan.
Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
* Research Associates excluded.
**Once eligibility requirements are met.
Click Here For Rockstar Rewards Responsibilities: Performs administrative and office support activities.
Duties may include managing schedules, emails, and travel, fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
More specific duties depending on discipline may also include development of required documentation and fielding questions from internal or external stakeholders.
Job duties include, but are not limited to: Independently handles routine-to-complex business issues of an administrative nature; demonstrates sound judgment and follow-through with attention to detail in advisement and monitoring of organizational activities and coordinating activities across the organization.
Must possess the ability to recognize and adhere to diverse requirements, meet critical deadlines and work to resolve issues in a timely manner.
Responds to a variety of inquiries from both internal and external sources, on behalf of the organization.
Manages schedules and calendars of management and/or staff, effectively anticipating needs of the manager(s), staff, and organization.
Assembles, researches, and abstracts information in advance in preparation for trips, meetings, reports, and presentations.
May monitor and triage email on behalf of management; will routinely draft e-mail and correspondence.
Guides the workflow of the manager(s) and/or staff by prioritizing and engaging others, as necessary, to ensure task completion.
Manages logistics for visitors which may include tours, meetings, visits, workshops, or candidate interviews at PNNL.
These may be in-person or virtual.
Makes travel arrangements which often include frequent in-travel disruptions, troubleshooting and coordination with the in-house travel representatives.
Handles all aspects of the travel management process including submission of travel requests, coordinating domestic and foreign travel arrangements, completing expense reports, and monitoring corporate credit card accounts to prevent overdue fees.
Performs purchasing duties for the organization.
Identifies and make recommendations to resolve administrative issues/processes affecting the organizational unit and teams to develop solutions Provides support to sub-sector leadership to coordinate project reviews, communications with the sponsor, monthly budget tracking and contract deliverable tracking, and coordination with project coordinators.
Qualifications: Minimum Qualifications: High school diploma/GED and 8 years of relevant experience in an administrative environment -OR- AA degree or higher and 6 years of relevant experience in an administrative environment.
Experience in planning meetings and coordinating travel Preferred Qualifications: Working knowledge of Battelle, PNNL, and DOE policies and procedures, and organizational structure is preferred.
Ability to manage, prioritize and execute multiple tasks simultaneously and consistently, work independently, exercise sound judgment and initiative, work effectively in a team environment, and have strong written and oral communications skills.
Use discretion and good judgment in processing and/or disclosing sensitive or confidential information.
Maintain and manage P-card purchases.
Knowledge of B2B, EXPENSE, PeopleSoft, HPRM, PCardPro, RIDs, Project Management, and Finance programs and processes is desired.
Contracts experience and project budgeting.
Advanced knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, OneNote, Teams).
Hazardous Working Conditions/Environment: None About PNNL: Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage.
Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.
S.
Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options.
PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living.
The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity: Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer.
In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment.
If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.
gov.
Drug Free Workplace: PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment.
PNNL complies with federal law regarding illegal drug use.
Under federal law, marijuana remains an illegal drug.
If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.