Administrative Coordinator, Applied Materials and Manufacturing Group

Overview: The Applied Materials and Manufacturing Group within the Energy Processes and Materials Division seeks a highly motivated individual to organize and execute work as a member of the administrative team.
The position provides administrative support to scientific and engineering staff as well as non-staff and visitors.
This position reports to the group leader and will collaborate with the group's other administrator, team leaders, and division administrators.
The individual should demonstrate a strong sense of service and teamwork, as well as dependability and trust, as part of PNNL's commitment to both scientific excellence and national impact on critical scientific and technical problems.
Rockstar Rewards: Employees and their families are offered medical insurance, dental insurance, vision insurance, health savings account, flexible spending accounts, basic life insurance, disability insurance*, employee assistance program, business travel insurance, tuition assistance, supplemental parental bonding leave**, surrogacy and adoption assistance, and fertility support.
Employees are automatically enrolled in our company funded pension plan* and may enroll in our 401k savings plan.
Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.
* Research Associates excluded.
**Once eligibility requirements are met.
Click Here For Rockstar Rewards Responsibilities: The Administrative Coordinator position requires a basic understanding of PNNL policies, procedures, and practices as well as the ability to articulate these policies and procedures to multiple audience levels.
Key responsibilities and attributes for the position are as follows.
With a high level of accuracy and attention to detail, provide responsive assistance to staff in the full range of administrative needs and issues, including booking and expensing travel; ordering materials, equipment, and supplies; submitting badging and access requests; and helping to onboard new staff.
Basic understanding of departmental and company policies, procedures, and practices.
Understands internal software programs.
Strong written and verbal communication skills.
Ability to articulate standard policy and procedures to multiple audience levels.
Requires a working knowledge of commonly used computer applications such as Microsoft Office Suite, internal software, and internal lab business systems.
Ability to manage email with a high degree of speed and accuracy.
Coordinate and manage agendas for interview candidates and other visitors.
This person will also serve as a member of the administrative team among the Energy Processes and Materials Division.
Qualifications: Minimum Qualifications: High school diploma/GED and 6 years of relevant experience in an administrative environment -OR- AA degree or higher and 4 years of relevant experience in an administrative environment Experience in planning meetings and coordinating travel Preferred Qualifications: Working knowledge of departmental and company policies, procedures, and practices.
Ability to provide suggestions for process improvement.
Ability to independently prioritize and organize work.
Ability to take initiative with respect to everyday work.
Ability to prepare, proofread, and edit written correspondence and documents.
Additional Information: Not Applicable.
Testing Designated Position (TDP): This is not a Testing Designated Position (TDP).
About PNNL: Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage.
Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.
S.
Department of Energy and other sponsors; here is your chance to be one of them! At PNNL, you will find an exciting research environment and excellent benefits including health insurance, flexible work schedules and telework options.
PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living.
The Lab’s campus is only a 45-minute flight (or ~3-hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.
Commitment to Excellence, Diversity, Equity, Inclusion, and Equal Employment Opportunity: Our laboratory is committed to a diverse and inclusive work environment dedicated to solving critical challenges in fundamental sciences, national security, and energy resiliency.
We are proud to be an Equal Employment Opportunity and Affirmative Action employer.
In support of this commitment, we encourage people of all racial/ethnic identities, women, veterans, and individuals with disabilities to apply for employment.
Pacific Northwest National Laboratory considers all applicants for employment without regard to race, religion, color, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.
We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment.
If you need assistance or an accommodation due to a disability, contact us at careers@pnnl.
gov.
Drug Free Workplace: PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.
If you are offered employment at PNNL, you must pass a drug test prior to commencing employment.
PNNL complies with federal law regarding illegal drug use.
Under federal law, marijuana remains an illegal drug.
If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn.
HSPD-12 PIV Credential Requirement: In accordance with Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.
1A, new employees are required to obtain and maintain a HSPD-12 Personal Identity Verification (PIV) Credential.
To obtain this credential, new employees must successfully complete and pass a Federal Tier 1 background check investigation.
This investigation includes a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last year.
This includes marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.