DSHS ESA Office Manager

Description DSHS ESA Office Manager This is an excellent opportunity if you're looking for a job where you can learn new systems and processes while contributing your experience and talents immediately! Put your wide range of office organizational and administrative support skills to work in the Division of Child Support (DCS).
We're hiring an Office Manager to work for the Kennewick DCS office.
You'll provide facility management and support to the District Manager (DM), enabling the success of other managers, supervisors, and staff for the Kennewick DCS office.
In addition, you'll perform records management (i.
e.
time and attendance reports, organizational charts, and other records), purchasing, travel coordinator duties, security system monitoring, and other duties as assigned.
Some of what you'll do: • Coordinating office operations • Providing a connection between the Manager and other DCS office staff.
• Relaying assignments and requesting status on tasks • Serve as the Administrative Assistant to the DCS Kennewick Office Appointing Authority to establish procedures and interpret and apply administrative policies to the work of the field office for multiple counties and tribes • Serves as Travel card custodian and makes travel arrangements for staff • Prioritizes and distributes mail • Screens calls and visitors; transcribes meeting minutes • Daily local management/monitoring of building operations for the Yakima DCS and the Kennewick DCS office, including maintenance/repair and janitorial for D CS staff • Prepares confidential documents involving personnel actions with DM and Human Resources • Prepares time and attendance records for both offices • Monitors courier services against contract requirements • Development and management of the administrative budget • Provide oversight and direction for inventory, ordering, purchasing, and receiving of supplies; prepares forms for surplus items • Serve as designated Records Custodian • Coordinates with staff and vendors (maintenance mechanics, electricians, plumbers, etc.
) for required facilities work; prepares forms and electronic work orders for completion of work • Maintains current building floor plans and organization charts; manages security badge system What we are looking for: • Ability to plan, organize, and supervise central office service units • Ability to achieve results in a fast-paced and rapidly changing environment • Ability to troubleshoot problems and creatively find solutions • Extensive experience with office organization, methods, and management principles in both large and multiple locations Who should apply? Professionals with A Bachelor's degree involving major study in business administration or closely allied field and one year of supervisory experience involving responsibility for planning, organizing, and coordinating work in a business office.
Or One year of experience in State service as an Administrative Assistant 2, Human Resource Assistant 2 or Data Compiler 3 or two years in State service as an Administrative Assistant or Human Resource Assistant 1 or equivalent involving supervisory or office management responsibility.
Additional qualifying experience will substitute, year for year, for education.
Along with your application please include: • Three professional references • A letter of interest describing your experience managing time and attendance/payroll, tracking inventory and purchasing and how your experience makes you the most qualified candidate for this Office Manager position.
Our Department of Social and Health Services (DSHS) mission to Transform Lives requires that we come together with a sense of belonging, common purpose, shared values and meaningful work.
It is crucial to our agency’s mission that you bring an equity, anti-racism and social justice commitment to your work with DSHS.
We strive to create greater access and affirming representation of the communities we serve, including Black, Indigenous and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.
Questions about this opportunity? Please contact peter.
bonato@dshs.
wa.
gov and reference job number 01875.
Supplemental Information Prior to a new hire, a background check including criminal record history may be conducted.
Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job.
This announcement may be used to fill multiple vacancies.
Employees driving on state business must have a valid driver's license.
Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information.
Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810.
Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.
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S.
Department of Homeland Security.